An easy-to-use solution for doing your payroll essentials in-house for unlimited employees. Use up-to-date tax tables and automatic calculations to efficiently run your payroll directly from within QuickBooks—use your existing QuickBooks software or the included QuickBooks Simple Start CD. Basic Payroll is designed for small business owners who want to automate the payroll process for unlimited employees, but don't need to file state payroll taxes or track more advanced calculations. Using QuickBooks Basic Payroll |
 | 1. Subscribe and set up your QuickBooks Payroll. Subscribing unlocks the payroll features in your QuickBooks software. Once you've subscribed, your QuickBooks software will help you with a step-by-step guided approach to setting up your payroll process, including information about your company, your employees' wages or salaries, their bank account information, and your company's year-to-date payroll amounts. Enter information only once, and QuickBooks will remember it each time you run payroll. You can update, add, or delete information or create customizable reports anytime. |
 | 2. Download the latest tax tables and forms into QuickBooks. QuickBooks uses the Internet to check for and download the latest federal and state tax tables and federal forms. It automatically checks to see if new tax rates are available each time you run payroll and prompts you to install them first. |
 | 3. Enter employees' time right into QuickBooks. You can easily enter the time for your hourly employees directly into the payroll. Or, if you track your employees' hours using the optional Time Tracker feature in QuickBooks, it will automatically flow the employees' hours into the payroll1. You enter salaried employees only once, and QuickBooks remembers the salary amount each payday. |
 | 4. Run payroll and issue paychecks. Once you've entered your employees' hours or payroll amounts, taxes are instantly calculated and your paychecks are ready to print from QuickBooks anytime. Or you can use our convenient Direct Deposit feature to have employees' pay transferred straight to their bank accounts (additional fees apply). Your QuickBooks software automatically calculates employee earnings, deductions, and federal and state payroll taxes. It automatically applies the amounts to the correct accounts in your QuickBooks register and provides customizable, detailed reports. |
 | 5. Pay and file your taxes and liabilities. Your QuickBooks Standard Payroll service includes federal payroll tax forms. QuickBooks uses the data from paychecks to automatically fill in the forms for you--just print your tax forms and liabilities checks, sign them, and mail them. You can easily track your liabilities with QuickBooks Payroll reports. (If your state requires you to file state forms, get more information on our QuickBooks Enhanced Payroll service.) QuickBooks Basic Payroll includes federal payroll tax forms: W-2, W-3, 940, 941, 941/Schedule B, 1096, and 1099-MISC2. All federal payroll tax forms can be printed onto blank paper (with the exception of Forms 1099-MISC and 1096). |
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Efficient
- Automatically fills in federal tax forms that are ready to print, sign and mail
- Works within QuickBooks, so there's nothing new to learn and no double entry
- Quickly download the latest state and federal payroll tax tables and federal forms
Easy to use
- Step-by-step guidance makes it easy to set up and get started
- Run payroll in just a few mouse clicks; just enter hours and you're ready to go
- Payroll taxes and deductions are calculated automatically based on the data you enter
- Easily share data with your accountant
Flexible
- Pay your employees when and how you want, helping you manage your cash flow effectively
- Offer Direct Deposit (DD) to your employees; schedule DD up to 45 days in advance
- Run customized payroll reports from QuickBooks any time you like.
 Automatically calculate payroll taxes and deductions based on the data you enter. |
 Run payroll in just a few mouse clicks: simply enter hours and you're ready to go. |
 QuickBooks Direct Deposit will deposit your employees' pay into their accounts--no matter where you are on payday. |
Basic Payroll helps you manage the essentials in-house
Automatically calculate payroll taxes and deductions based on the data you enter
Enter your employee information once, and QuickBooks will use the information each payday to automatically calculate deductions and prepare paychecks to print. You can spend less time on payroll and minimize tax filing hassles.
If you want to save even more time completing your quarterly and year-end tax forms, consider QuickBooks Enhanced Payroll. It automatically fills in your federal and state tax forms for you. Or, you could let us handle all your payroll tax filings and payments--QuickBooks Assisted Payroll will deposit and file your payroll taxes and forms for you.
Quickly download the latest federal payroll tax tables and forms, and automatically fill them in with QuickBooks data--you just print, sign, and mail
Download the most up-to-date tax tables and forms into QuickBooks--automatically
Every 45 days, QuickBooks automatically prompts you to download the most current tax tables, helping you keep your payroll accurate and up-to-date. QuickBooks Payroll's team of compliance professionals works with federal and state tax authorities to monitor changes and make the necessary updates during the course of a year.
Need to track Workers' Compensation? Consider QuickBooks Enhanced Payroll. It makes paying the correct amount easy.
Work with your accountant to prepare tax filings
QuickBooks Basic Payroll creates reports your accountant can use to prepare your payroll tax filings.
Run customized payroll reports from QuickBooks anytime you like
Run reports to see how payroll affects your bottom line. QuickBooks Payroll offers customizable summary-level and detail-level reports. You can even use payroll data for more accurate job costing analysis.
You can process your payroll more efficiently
Run payroll in just a few mouse clicks: simply enter hours and you're ready to go.
Create and print paychecks from your own PC in minutes
Just set up your payroll in QuickBooks, enter your employees' hours (if applicable), and then print your paychecks. QuickBooks stores your payroll data and automatically retrieves it each time you run payroll. You can also use optional built-in Direct Deposit to make paydays a breeze.
Enter all employees' hours from a single screen to help save time and eliminate hassles
Using the Pay Employees workflow (requires QuickBooks Pro, Premier, or Enterprise Solutions 2007 or newer, or QuickBooks Simple Start 2008)) or Rapid Time Entry (QuickBooks 2005 or newer), you can enter all employee hours quickly and accurately on a single screen, rather than on individual screens. You can streamline your payroll process, minimize the hassle, and finish your payroll in a fraction of the time.
Have employees that receive a commission or bonus? Consider QuickBooks Enhanced Payroll. It performs one-step, net-to-gross calculations to make sure you pay your employees the correct commission or bonus
Offer Direct Deposit to your employees and schedule deposits up to 45 days in advance
With optional Direct Deposit, you don't need to be in the office on payday. If you're away on business or enjoying a vacation, employees can still get paid. QuickBooks Direct Deposit will deposit your employees' pay into their accounts--no matter where you are on payday. Plus, employees don't have to run to the bank to deposit their paychecks. (Additional fees apply.)
Manage all your payroll activities from a single screen with the Payroll Center
The Payroll Center (requires QuickBooks Pro/Premier/Enterprise Solutions 2006 or higher, or QuickBooks Simple Start 2008) simplifies payroll management by letting you handle all payroll activities--from paying employees, taxes, and liabilities, to filing tax forms and tracking payroll expenses--all from one at-a-glance screen.
The Payroll Center lets you see an end-to-end view of your most important payroll tasks and quickly check due dates for your payroll schedule, including when to pay your taxes, who to pay, and how much. Everything is available with one-click access.
60-day satisfaction guarantee
60-day satisfaction guarantee--or your money back
Basic Payroll makes the rest easy
Works within QuickBooks financial software, so there's nothing new to learn and no double data entry
Works within QuickBooks financial software--so it's easy to use
All QuickBooks Payroll services work within your existing QuickBooks software, so there is nothing new to learn.
All payroll data is in QuickBooks, so you don't need to re-enter data manually
Every time you get a report from ADP or Paychex, or calculate payroll in Excel, you have to manually re-enter the data into QuickBooks. Why waste time? With QuickBooks Payroll, your data is already integrated. That means no double data entry and fewer chances for data-entry errors. QuickBooks Payroll offers an easy, all-in-one solution for managing both your business finances and your payroll.
Easily share data with your accountant
It's simple to share your QuickBooks company financial and payroll data file with your accountant. And your accountant can run reports and make adjustments for you, without ever leaving the office. Just e-mail your company file to your accountant or give them remote access to your file via their QuickBooks Accountant Edition software.
Get set up quickly with step-by-step guidance
Easy to switch, easy to learn. Once you've signed up, QuickBooks Payroll guides you step-by-step through payroll setup. You'll enter your employees' payroll information, your company's tax information, and your year-to-date payroll amounts. You only need to enter this information once--QuickBooks remembers it each time you run payroll. You can easily add employees or update an employee's information at any time.
Get ongoing help through the included callback phone support available via Web request
QuickBooks Basic Payroll offers free unlimited callback support for setup and usage for active subscribers. There's no need to wait on hold. Submit an online callback support request and a support expert will research your question and usually call you back within 2 hours.
